Employer’s Responsibilities During A Commercial Move
As the head of your company, your employees count on you to keep things running efficiently even while moving your business to a new location. Business relocation is a multi-step process that requires careful planning and precise pre-move preparations to ensure everything from your old location arrives safely at your new location. Like any large undertaking, it’s best to divide the workload between trusted employees and assign specific tasks to appropriate personnel. Start the relocation process early to ensure success, and make the move less stressful by hiring the expert commercial movers at Rite Move in Hamilton, New Jersey.
Designate A Moving Team
Build your moving team by appointing personnel from each department to coordinate their areas, including representatives from IT and HR who are more qualified to handle sensitive equipment and documents. Department supervisors are obvious choices to coordinate with their employees in packing up their areas. In smaller offices with fewer department heads, you may instead identify a few key employees to help coordinate the move of multiple departments. Before you pack that first box or hire professional commercial movers, establish a relocation budget and timeline.
Assign Moving Tasks
Beginning several months in advance of the move, schedule weekly meetings to go over relocation tasks. Review and define areas of responsibility for each team member and have them create a list of critical tasks that need to be completed in the upcoming weeks to ensure you meet your predetermined timeline and stay on budget. Determine where and when specialty service providers, such as computer network specialists, might be needed. Prepare weekly schedules to distribute among all employees, including packets of moving instructions based on the tasks that need to be accomplished. Create a labeling system for items to be moved based on the floor plan or layout of the new building.
Design Your New Space
Collect all pertinent information about the new location, including floor layouts so you can identify the location of key components in your new space. Besides the overall layout, identify available electrical outlets to ensure equipment is placed accordingly. Compare your new and old spaces to identify areas that match up in the general layout to streamline the process. Make notes on potential problems to address with the new space, such as fewer storage areas or smaller workspaces. Determine whether remodeling is required before the move to ensure there aren’t any delays while trying to get everything set back up.
Create A Contact List
Make a contact list of everyone you do business with to ensure they’re all aware of your upcoming move. It’s best to assign this task to one individual, preferably someone already familiar with all your clients, suppliers, and service providers, so no one is left off the list. Notify everyone of the upcoming move, including detailed information on when and where your business is moving. Also, provide details on whether you plan a short shutdown of operation or how you plan to continue operating during the move. You don’t want to lose valuable customers or vendors, so provide them with as many details as possible and inform them immediately if you must deviate from the plan. Inform the general public with a public relations campaign and press releases that highlight your new location and other details about the move.
Hire Reliable Commercial Movers
Careful planning is essential to get the job done, but to ensure your actual move goes as planned, hiring commercial movers who specialize in business locations is just as critical. When you want a reliable company with a reputation for successful relocations, count on Rite Move to get everything from Point A to Point B without incident. We’re a full-service, state-licensed, and fully insured moving company with more than a decade of commercial moving experience. Our professional packers and movers can handle everything from your largest equipment to your smallest office supplies and ensure your business relocation goes smoothly with little to no interruption in your daily operations.
As the boss, you must make sure your company doesn’t miss a beat during this exciting yet challenging time for your business. We know relocating an entire business can be tough, and you have a lot of responsibilities. You’ll face new challenges and additional stress, but our goal is to make the moving process as easy and stress-free as possible. Tell us what you need, and our relocation team will put their expertise to work for you. Contact us at 866-MOVE-110 to request a free quote for your commercial move today.